Important information in relation to COVID-19 (Coronavirus)
The Annual General Meeting of C&C Group plc will be held at the Company’s head office, Bulmers House, Keeper Road, Crumlin, Dublin 12, D12 K702, Ireland on 23 July 2020 at 11.00 a.m.
The Company plans to conduct the AGM in accordance with the Irish Government’s COVID-19 related public health measures and public health advice. Shareholders should expect the AGM to take place under constrained circumstances.
We strongly encourage shareholders on this occasion to vote by proxy. The AGM will be as brief as possible, observing physical distancing measures; the venue will be vacated promptly after the AGM and refreshments will not be provided. Regretfully, the Board will not be available to meet with shareholders and answer questions before or after the AGM. The Company will ensure that all legal requirements of the meeting, in accordance with its Articles of Association, are satisfied with the minimum necessary quorum of two shareholders (which will be facilitated by the Company) and physical distancing measures in place. The Company advises that shareholders who are experiencing any COVID-19 symptoms or anyone who has been in contact with any person experiencing any COVID-19 symptoms should not attend the AGM in person. The Company may put in place additional procedures or limitations on meeting attendees, including limiting seating, requiring protective masks and other reasonable or required measures in order to enter the building. No toilets will be available. The Company reserves the right to refuse entry to the meeting where reasonably necessary to comply with COVID-19 related public health measures and advice.
We will continue to closely monitor the developing situation around COVID-19, including the latest Government guidance, and how this may affect the arrangements for the AGM. Consequently, the AGM is subject to change, possibly at short notice. If it becomes necessary or appropriate to revise the current arrangements for the AGM, further information will be made available as quickly as possible by RNS and on our website at: www.candcgroupplc.com/AGM2020.
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While personal attendance by shareholders is restricted, the Company recognises the importance of continuing engagement in the lead up to the meeting. Shareholders can submit questions for the Board in advance of the meeting by emailing the Company Secretary at email@example.com, stating your name and Investor Code (as printed on your share certificate or obtained through the Company’s registrar, Link Registrars Limited). Any questions should be submitted by 11.00 a.m. on 21 July 2020. Where appropriate, answers to frequently asked questions will be published on the company website in due course.
The Board proposes to convene, later in the year, a separate Extraordinary General Meeting to consider a number of resolutions to be proposed in connection with the migration of securities settlement in the securities of Irish registered companies listed on Euronext Dublin and/or the London Stock Exchange (such as the Company) from the current settlement system, CREST, to the replacement system, Euroclear Bank. This migration is required as a result of Brexit. We will provide you with further details of the proposed migration later in the year. The Board is hopeful, however, that the EGM will provide an opportunity to engage with shareholders in person, and the Board intends to give a general review of the business at the EGM and have a general Q&A discussion.
The Form of Proxy, to be effective, must be completed in accordance with the instructions and notes on the form. The Form of Proxy must be returned to the Company’s Registrar as soon as possible but in any event no later than 48 hours before the time of the meeting. The form of proxy can be submitted electronically via www.signalshares.com, by post to PO Box 1110, Maynooth Co. Kildare Ireland or by hand to Link Registrars Limited, Level 2, Block C, Maynooth Business Campus, Maynooth, Co Kildare, W23 F854, Ireland. In order to retain flexibility given the current situation, we recommend appointing the “Chair of the Meeting” as your proxy.
The return of a Form of Proxy does not preclude a registered shareholder from attending the meeting and voting in person should he or she wish to do so. However, shareholders are on this occasion strongly encouraged to appoint a proxy, as personal attendance may present a risk to themselves and others. The Board is actively following developments around COVID-19 and will issue further information by RNS announcement and on the Company’s website at: www.candcgroupplc.com/AGM2020, if it becomes necessary or appropriate to make any alternative arrangements.
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